We are Hiring: Office Administrative Assistant
Job Title: Commercial Real Estate Brokerage: Office Administration Assistant
Objective: Under the supervision of the Commercial Managing Broker, maintain the appearance of the office, website and marketing materials of the company. Be the central hub of the organization by greeting and maintaining a pleasant rapport with all guests, maintaining important company files and calendars, with consistent communication.
Duties and Responsibilities:
-Welcoming visitors to the office and introducing them to the appropriate personnel.
-Answer telephone calls and if needed, directing callers to the appropriate personnel.
-Providing a range of reports depending on what is requested by the principal broker, managing broker or sales associates.
-Assist marketing manager with SCP social media accounts and other marketing as needed, including but not limited to Sales Sheets, email blasts, chamber advertisements, website content management, and print advertisements.
-Preparing and emailing a report on weekly activities to agents.
-Updating and ongoing review of all Listings
-Management of listing database and Dropbox
-Distributing mail, faxes and overnight packages to the appropriate parties.
-Oversees the general appearance of the office, as well as keeping supplies well stocked.
-Assists with scheduling of conference room meetings and/or events.
-Assists the Managing Broker with all accounts receivables/accounts payable to ensure budget is met and/or exceeded.
-Manages all documentation organization for TREC compliance including, but not limited to, Listing Agreements, PSA’s, and Closing Documents
-Other duties as assigned.
Program knowledge required:
-Microsoft Office Suite
-CRM database Monday.com (preferred)
Hours & Expectations:
-Attire is Business Casual, unless event or meeting requires more professional attire.
-Accuracy in filing
-Ability to multi-task
-Depending on experience.
-$38,000-$40,000 to start with 90 day review.
If qualified, please email your resume to: firstname.lastname@example.org